Information & Fees

Information & Fees

Lanyards GEEW

IMPORTANT DATES

Early registration fee deadline : Thursday, April 20, 2017 midnight (GMT +1)

Letter of invitation for Visa application deadline : Wednesday, May 24, 2017

Registration deadline : Friday June 2, 2017 midnight

From June 3rd, it will not be possible to pre-register to the GEEW but you will have the opportunity to register on-site

 

REGISTRATION FEES

Full registration (3 days)

Profile

 Until April 20 (midnight)

Until April 20     (midnight)

ESGE Members 

From April 21 to    June 2 (midnight)

 On-Site

Trainee*

300 €

N/A

460 €

520 €

Physician  /  Industry Delegate /  Engineer

450 €

360 €

600 €

650 €

Nurse**

150 €

N/A

150 €

200 €

Combined Registration (1 physician + 1 nurse)***

550 €

440 €

700 €

750 €

 

One day registration (one day registration may be proceeded only if the choosen day is provided while registering and modification of the choosen day is not possible afterwards)

Profile

Until April 20 (midnight) 

Until April 20 (midnight)

ESGE Members 

 From April 21 to  June 2 (midnight)

On-Site 

Trainee*

150 €

N/A

200 €

260 €

Physician  /  Industry Delegate /  Engineer

200 €

N/A

250 €

350 €

Nurse**

60 €

N/A

60 €

100 €

Combined Registration (1 physician + 1 nurse)***

240 €

N/A

280 €

380 €

 

*  Participants applying in the category "Trainees" (under the age of 32) are requested to join a copy of their identity card or passport mentioning their birth date confirming they are under the age of 32. If such document is not provided before the beginning of the Workshop, the fee difference will be requested on-site to the participant.

**  Nurses have to provide a certificate from their employer attesting thy are indeed part of the nursing personnel.

***  Combined registration applies when 1 physician and 1 nurse register together and at the same time. It is not possible to register with 3 days with 3 different nurses each day.

ESGE Individual Member registration : ESGE individual members receive a 20% registration fee reduction (for early registrations before April 20, 2017. While registering online, you will be requested to provide your ESGE individual member identification number (4 digits), so that the system can check your membership and apply automatically the 20% discount. This benefit is only valid for registration in the 3 days of the Workshop and may not be claimed at the same time with other potential reduction (group registration for instance).

The fees cover :  Participation in the scientific sessions including the satellite symposia, sandwiches-lunches, coffee-breaks, welcome party (if registration to the welcome party has been made before June 2, 2017).

PAYMENT
Fees are in Euro (European Currency Unit). Payments in other currencies will not be accepted. No registration will be processed without full payment.

- By credit card
Payment is accepted by VISA, EUROCARD or MASTERCARD only. The cardholder's name and signature, card number and expiry date as well as the CVC code on the card (i.e. the last 3 digits on the back of the card) must be clearly indicated on the registration form.

- By bank transfer
made to "ASBL Gastro-Entérologie et Endothérapie" on the bank account mentioned on the invoice you will receive upon registration.
In order to avoid misunderstandings, participants are kindly requested to indicate clearly their name on bank transfer order forms. The Workshop secretariat will not be responsible for tracking transfers deposited without appropriate identification. Bank charges are the responsibility of the sender.

PAYMENTS BY CHEQUE ARE NOT ACCEPTED.

REGISTRATION DEADLINE
From and after JUNE 3, 2017, pre-registration will NOT be accepted. Please do not send any registration form or payment. You will have the possibility to register on site, taking into consideration that you will not benefit from our very fast procedure offered to pre-registered participants and that it will not be possible to register to the social program ; material of the congress and metro tickets may also not be available for those registering onsite.

VISAS AND LETTERS OF INVITATION.   Visas are not required for visitors from most of European Countries. For all other countries, visas are issued on a reciprocal basis. It is advisable to contact the local Belgian Embassy or Consulate or a Shengen diplomatic representation. For all participants, we have developped a new tool in our registration system. As soon as you are registered to the Workshop (even if you do not have paid online), a registration confirmation e-mail is sent automatically, with, as attachement, an invitation letter that can be printed and used for visa purpose. In some countries, visa application must be done 3 weeks before the travel date. We strongly recommend then to register well in advance as our office will not intercede with local embassies to help shorten the delay.

CANCELLATION POLICY
A refund of registration fees already paid, less 20% for administrative expenses, will be made to any participant who becomes unable to attend the Workshop, if notice in writing is received by the Course Coordinator prior to Friday, May 19, 2017. Cancellations occuring on May 20, 2017 or after will not be refunded. All refunds will be made after the end of the Workshop.

NAME SUBSTITUTION
Name substitution received before April 20th, 2017 will be free of charge. From April 21st to May 19th 2017 included, a handling processing fee of Euro 80 per substitution will be charged. Name substitution or replacement occuring on May 20, 2017 and after will be handled as a new registration and will be invoiced as a full registration.

GROUPS REGISTRATION
For groups (more than 10 participants), the bio-medical companies or travel agencies in charge should contact the Course Coordinator before sending the registration forms or on-line registration and before payment.

CONFIRMATION OF REGISTRATION
The participants who register through this website will receive at the end of the procedure a confirmation that they are duly registered to the Workshop, as well as a "confirmation of their order". Formal confirmation of registration with necessary details for arrival and stay in Brussels will be sent in the course of May-June 2017 by e-mail ONLY. The organisers can not be held responsible if the "sponsor" or "travel agent" in charge of your registration does not provide your personal e-mail address for further contacts and if information we send does not reach you in due time. Confirmation of registration letter has to be presented at the welcome desk of the congress to collect your congress material.

An invoice with amount due (or pro-forma invoice if the payment has been done by credit card through the website) will be e-mailed within 48 hours after the registration prodecure and also sent by post. In case of payment by bank transfer, it will be mandatory to clearly indicate the number of the invoice on bank transfer order to facilitate the payment identification.

Registrer online through this website or download the registration form as a pdf and send it to the Administrative Secretariat.