Information & Fees

Information & Fees

Lanyards GEEW

IMPORTANT DATES

Early registration fee deadline : Friday, April 19, 2019 midnight (GMT +1)

Letter of invitation for Visa application deadline : Friday, May 17, 2019

From June 7th, it will not be possible to pre-register to the GEEW but you will have the opportunity to register on-site

 

REGISTRATION FEES

Full registration includes: Symposia on Sunday, June 16 and Core Program with live demonstrations on Monday, June 17 and Tuesday, June 18, 2019

Profile

 Until April 19 (midnight)

Until April 19     (midnight)

ESGE Members 

Until April 19     (midnight)

WEO Members

From April 20 to    June 7 (midnight)

 On-Site

Trainee*

300 €

N/A

N/A

400 €

500 €

Physician  /  Industry Delegate /  Engineer

450 €

360 €

 380 €

550 €

600 €

Nurse**

150 €

N/A

 N/A

150 €

200 €

Combined Registration (1 physician + 1 nurse)***

500 €

400 €

 425 €

600 €

650 €

One day registration is not offered anymore.

*  Participants applying in the category "Trainees" (under the age of 32) are requested to join a copy of their identity card or passport mentioning their birth date confirming they are under the age of 32. If such document is not provided before the beginning of the Workshop, the fee difference will be requested on-site to the participant.

**  Nurses have to provide a certificate from their employer attesting thy are indeed part of the nursing personnel.

***  Combined registration applies when 1 physician and 1 nurse register together and at the same time. It is not possible to register for 2 days with 2 different nurses each day. It is also not possible to change the registration date if registration is made for one day only.

ESGE Individual Member registration : ESGE individual members receive a 20% registration fee reduction (for early registrations before April 19, 2019). While registering online, you will be requested to provide your ESGE individual member identification number (6 digits), so that the system can check your membership and apply automatically the 20% discount. This benefit is only valid for registration in the 2 days of the Workshop and may not be claimed at the same time with other potential reduction (group registration for instance). Kindly contact directly ESGE if you do not succeed to register with your ESGE ID on our website : indeed your subscription as ESGE member has first to be confirmed by ESGE to us before you are included into our database for membership check.

The fees cover :  Participation in the scientific sessions on Monday, June 17 and Tuesday, June 18, lunches each day and coffee-breaks (1 in the morning and 1 in the afternoon).

PAYMENT
Fees are in Euro (European Currency Unit). Payments in other currencies will not be accepted. No registration will be processed without full payment.

- By credit card
Payment is accepted by VISA, EUROCARD or MASTERCARD only. The cardholder's name and signature, card number and expiry date as well as the CVC code on the card (i.e. the last 3 digits on the back of the card) must be clearly indicated on the registration form.

- By bank transfer
made to "ASBL Gastro-Entérologie et Endothérapie" on the bank account mentioned on the invoice you will receive upon registration.
In order to avoid misunderstandings, participants are kindly requested to indicate clearly their name on bank transfer order forms. The Workshop secretariat will not be responsible for tracking transfers deposited without appropriate identification. Bank charges are the responsibility of the sender.

PAYMENTS BY CHEQUE ARE NOT ACCEPTED.

REGISTRATION DEADLINE
From JUNE 8, 2019, pre-registration will NOT be accepted. Please do not send any registration form or payment. You will have the possibility to register on site, taking into consideration that you will not benefit from our very fast procedure offered to pre-registered participants and that imaterial of the congress and metro tickets may not be available for those registering onsite.

VISAS AND LETTERS OF INVITATION.   Visas are not required for visitors from most of European Countries. For all other countries, visas are issued on a reciprocal basis. It is advisable to contact the local Belgian Embassy or Consulate or a Shengen diplomatic representation. For all participants, we have developped a new tool in our registration system. As soon as you are registered to the Workshop (even if you do not have paid online), a registration confirmation e-mail is sent automatically, with, as attachement, an invitation letter that can be printed and used for visa purpose. In some countries, visa application must be done 6 weeks before the travel date. We strongly recommend then to register well in advance as our office will not intercede with local embassies to help shorten the delay. Invitation letters for visa purpose are only issued for duly registered participants having provided to the organisation their full contact details (security measures). Invitation letters requests have to be made to the organizing secretariat prior to May 17, 2019, considering that usual procedure in Shengen representations takes a minimum of 4 to 6 weeks, depending on your country of origin. 

CANCELLATION POLICY
A refund of registration fees already paid, less 20% for administrative expenses, will be made to any participant who becomes unable to attend the Workshop, if notice in writing is received by the Course Coordinator prior to Friday, May 19, 2019. Cancellations occuring on May 20, 2019 or after will not be refunded. All refunds will be made after the end of the Workshop.

NAME SUBSTITUTION
Name substitution received before April 19th, 2019 will be free of charge. From April 20th to May 19th, 2019 included, a handling processing fee of Euro 80 per substitution will be charged. Name substitution or replacement occuring on May 20, 2019 and after will be handled as a new registration and will be invoiced as a full registration.

GROUPS REGISTRATION
For groups (more than 10 participants), the bio-medical companies or travel agencies in charge should contact the Course Coordinator before sending the registration forms or on-line registration and before payment.

CONFIRMATION OF REGISTRATION
The participants who register through this website will receive at the end of the procedure a confirmation that they are duly registered to the Workshop, as well as a "confirmation of their order". Formal confirmation of registration with necessary details for arrival and stay in Brussels will be sent in the course of May-June 2019 by e-mail ONLY. The organisers can not be held responsible if the "sponsor" or "travel agent" in charge of your registration does not provide your personal e-mail address for further contacts and if information we send does not reach you in due time. Confirmation of registration letter has to be presented at the welcome desk of the congress to collect your congress material.

An invoice with amount due (or pro-forma invoice if the payment has been done by credit card through the website) will be e-mailed within 48 hours after the registration prodecure. In case of payment by bank transfer, it will be mandatory to clearly indicate the number of the invoice on bank transfer order to facilitate the payment identification.

Online registration will be open from December 1st, 2018.

Should you prefer to register offline, please contact the administrative secretariat at This email address is being protected from spambots. You need JavaScript enabled to view it. to receive the registration form.